GEPS Prospectus

GEPS Prospectus

2018 School Prospectus

We use an electronic attendance system and have to follow-up on any unexplained absences from school on the day of the absence. If your child is absent for any reason, please phone the school and leave a message, e-mail or text 021 610 364 or 027 337 7002 with an explanation of the absence. We will phone or text you if your child is away and we have not heard from you. All unexplained absences will be recorded as Truancy.

Minor accidents are treated in the school medical room, but parents are contacted if the accident is of a more serious nature. It is important that the school has up-to-date contact information.
If parents/caregivers can not be contacted and the school deems that the child needs urgent attention the school will either phone for an ambulance or take the child to an emergency health centre.

Before & School Care/Holiday Programme:
We have an on site before and after school care and holiday programme called Shining Stars. For more information contact Paula Ioapo 827 8550 or 021 802 509 or

Our whole school assembly is held on Friday at 2:15pm in the hall. These assemblies are a celebration of life at our school and are run by classes on a rotational basis. Whanau are encouraged to attend these assemblies. Team assemblies are also held regularly.

Bicycles & Other Wheels:
Children under ten years old should not cycle to school unless accompanied by an adult. They must wear a standards approved cycle helmet and have a roadworthy bicycle. Children need to bring their own locks. The school will provide bike racks. Children can bring skateboards or scooters to school and use them during break times. Children are responsible for their own equipment.

Board of Trustees:
The Board of Trustees is elected by the school community to govern the school. The dates of its meetings, which are open to parents/caregivers (although non Board of Trustees members do not have automatic speaking rights), are notified through our school newsletters. Minutes of the Board of Trustees meetings and copies of the School Charter are available to parents/caregivers at the school office. Policies and Procedures can be viewed on School docs at

Breakfast Programme:
Fonterra and Sanitarium sponsor our Breakfast Programme each morning in the hall Monday – Friday from 8:15am. Everyone is welcome to attend.

Class Organisation:
The school is divided into three teams:

  • Kiwi team - Years 0 -2
  • Takahe team - Years 3 and 4
  • Tui team - Years 5 and 6

We do not have a school uniform. Children should come to school dressed in sensible clothes for classroom and playground activities. Please label all clothing clearly.

Cyber Safety:
If children should see anything on screen that they know they should not be looking at we ask them to immediately turn off the screen and ask a staff member for help.
Children are expected to use all electronic devices appropriately.

Dental Therapist:
A transportable dental clinic visits the school periodically. It is located down the school driveway. For emergencies you can phone 0800TALKTEETH to arrange an appointment.

Children are welcome to bring digital devices to school if parents want them to, but they will be turned off during the school day and school will not take responsibility for them.

We ask each family to pay a school donation of $100 per child or $150 for two or more children annually to subsidise the Operations Grant from the Government. We urge you to pay this donation which we assure you will be put to good use, buying extra resources and equipment for the benefit of your children. This can be paid off over time.

Education Outside the Classroom:
Team and class trips play a very important part in the school programmes. There will often be a charge for these activities. Parents are always needed to help with trips. Please let the class teacher know if you are willing to help. On school trips it is not possible or appropriate to accommodate pre-school children. Please let us know if payment is a problem because we can often help out. From time to time there will be local trips, e.g. to Glen Eden Library, for which parental permission is not sought.

We have Eftpos facilities.

Emergency Procedures:
The school regularly practises emergency procedures, in particular fire drills and lockdowns, so that in the unlikely event of a fire or earthquake, the children and staff know what to do.

Enrichment Programme:
The school runs various programmes to extend students. These include academic, sporting, music, arts and cultural groups.

English as a Second Language Programme:
We are enriched by being a multi-cultural school. We get funding from the Ministry of Education to help students to learn English. Mrs McLarin manages the ESOL programmes.

Enrolments of Pupils:
Pre-school children should be enrolled before their fifth birthday. You can pick up an enrolment pack from the office. If you have any questions, the office staff, the Deputy Principal or the Principal can help you. The school must photocopy the child’s original Birth Certificate or passport showing the name and age of the child. An Immunisation Certificate needs to be sighted if you have one. Visits to the school for the new entrant to become familiar with the school surroundings are on Wednesday afternoons 2pm – 2:50pm. See flier for more details. A parent or caregiver needs to stay with the child for these visits.
When we enrol students directly from overseas we need to sight their passports or other documentation showing that they are legally in New Zealand and to establish their eligibility for free education.
We have an enrolment Scheme. Depending on the roll at any time the Board of Trustees will make a decision to see whether we can accept Out of Zone enrolments.

Our hall is a wonderful facility. The school hall is used by pupils throughout the week for school activities. The Board of Trustees hires out the hall in the evenings and the weekends. Please contact the school office if you wish to hire the hall. There is a no smoking, no alcohol policy in place for groups wishing to use the hall.

Health and Safety:
Please let us know if your child has any medical condition which will affect their learning or their general health. You may have indicated this on the enrolment form but if anything else becomes evident, please let us know so that we can keep your child safe. If your child needs medication at school, please see the office staff.
Please leave accurate up to date records of caregivers name, address, phone number etc with the office.

Teachers will advise as to what is expected at each level. Homework is not compulsory and should never become a cause for arguments in the home. It should be a positive, sharing experience.

School starts at 9am. It is beneficial for students if they are at school with plenty of time to settle in and prepare for the day’s learning before the 9am bell rings. If children arrive at school before 8.15am, they will not be supervised and are asked to sit on the seats outside Room 1. Morning Tea is from 11:00-11:20 and Lunch is from 12:50pm to 1.50pm, including a ten minute supervised lunch eating time.
School finishes at 3pm. Any students who are still at school after 3:15 will need to sit on the Room 1 seats.

Kids Can:
Glen Eden Primary is part of the Kids Can Programme which means we sometimes get free raincoats and shoes for our students. Thanks to Kids Can we also have food available for students who may need extra through the day. Through this scheme we have free nit treatment available from the office.

Late Book & Early Pick Up:
Children who arrive at school after 9am are asked to sign in at the office. Consistent lateness will be followed up as it is important that children arrive before 9am to set themselves up for the day.
If it becomes necessary to pick your children up from school early we have a sign out tablet at the office. Please give the print out to the class teacher when you pick your child up.

Our library is a wonderful resource. It is a well stocked, exciting place to be. Not only do children use the library in class time, but it is a vibrant place at lunchtime.

Lost Property:
Lost property collected during the term is held in the front of the old boiler room in the car park. We make every effort to return clothing to owners, but this is very difficult if clothing is not named. Lost property is displayed outside Room 1 every Friday afternoon. After a period of time, unclaimed items are donated to the Salvation Army.

Lunches can be ordered from Pita Pit on a Friday. See details on website for how to order.

Milk in Schools:
We are part of this Fonterra sponsored programme and is available for students from 8:30 outside the hall.

We send home a newsletter every Tuesday to let parents know what is happening in the school. Newsletters can be viewed on our website or through the school app.

Ngā Kaitiaki o Glen Eden:
This committee is a very hard working group of parents and supporters, supported by the Board of Trustees and staff. The committee meets twice a term and is always looking for new members who are prepared to help the school in a variety of ways. Contact Dianne in the office if you are interested in helping the school. Most of our fundraising is organised by this group.

Parent Concerns:
Please let the school know as soon as possible if you have any concerns. For learning and classroom issues please see your child’s classroom teacher first. For any school issues please see Kathryn Arbon or Donna Soljan.

Parent Help:
The school welcomes parent help in a variety of ways. Please contact Kathryn Arbon or Donna Soljan if you would like to help out. Some ideas are:

  • Parent help with classroom programmes
  • Help with school trips
  • Library assistance
  • Coaching of school sports teams
  • Joining Ngā Kaitiaki
  • Reading Tutors
  • Tutors of culture groups
  • Garden to Table programme

For the safety of our children parents are asked not to drive into the school grounds (unless arrangements have been made with the Principal/DP for children with special needs) or use the staff car park entry as a turning bay. Staff parking is for school staff. Our children’s safety is our paramount consideration. Please be aware that Council parking wardens are often outside the school gates issuing tickets to those parked illegally.

Pedestrian Safety:
Clayburn Rd is patrolled by staff members between 8.20am – 8.45am and after school. West Coast Road lights are also monitored by a staff member after school. In 2018 we will remain part of the Travelwise programme.

Class photos and individual / family photos are each taken once a year.

Reporting to Whānau:
Written reports are prepared and sent out in Terms 2 & 4. Student led conferences are held in Term 3.

Safety of Students:
Your child’s safety is our prime concern. We therefore strongly promote zero tolerance to violence and bullying in our school. This means that no one person has the right to intimidate any person in any way. It also means that it is okay to tell if you are being bullied.

Social Workers in Schools:
Our social worker is available at various times throughout the week. Referrals can be made by whanau or from children themselves. The social worker in schools is a non-statutory social worker.

Special Needs:
We can access help from various agencies for children with speech, hearing, severe behaviour and/or learning needs. Please contact Kathryn Arbon, Deputy Principal.

Older children are encouraged to become involved in sports. We have Saturday morning netball teams who play at Te Pai netball courts and several basketball teams who play on a Monday afternoon/evening at the Trusts stadium.

Children are given stationery lists at the end of each year by their class teachers. Stationery is available at the office before and after school throughout the year.

Swimming is an important part of our physical education programme. All children are expected to take part in the swimming programme. Please name all swimming gear.

Children should not bring valuables to school. If children bring such items to school we do not take responsibility for the loss of the item.

Glen Eden Primary School
makes learning an enjoyable
and rewarding experience
for our tamariki.



Phone: (09) 818 6686
Mobile: 021 610 364 or 027 337 7002



Glen Eden Primary School
3 Glenview Rd
Glen Eden,
Auckland 0602